Assistant

The Association of German Cities / Association of Cities of North Rhine-Westphalia is looking for an

Assistant (m/f/d)
Starting 1 August 2024

for its European Office in Brussels. The position is to be filled with regular weekly working hours (full-time) but is in principle also suitable for part-time employees. The main working language within the European Office in Brussels is German.

This responsible and interesting job essentially comprises

• the coordination, arrangement, organization, preparation and follow-up of appointments, (committee) meetings and events,
• communication in the European Office (e-mails, letters and telephone),
• acting as a contact person for visitors (groups), interns and trainee attorneys,
• information management (filing and resubmission, registry),
• office management (administration / ordering of office supplies, obtaining and comparing offers, pre-checking invoices, liaising with other associations),
• editorial assistance for our newsletter Europanews,
• acting as contact person for the European Gender Equality Charter,
• supporting interdepartmental coordination, in particular to support the delegates in the Committee of the Regions,
• the completion of general assistance tasks (travel planning, diary management).
  

Flexibility with regard to the assigned and future tasks is expected. A change in the focus of activities cannot be ruled out and is therefore reserved.

For the advertised position we are looking for a committed and convincing personality with

• completed vocational training, ideally as an office management assistant or office communication specialist or comparable training,
• perfect command of German, French and English,
• very good IT skills, especially with the common MS Office products (Word, Excel, Outlook, PowerPoint), the Internet and office organization applications,
• adept and eloquent oral and written expression and very good spelling skills,
• experience in coordinating activities, knowledge of internal processes and familiarity in dealing with committees, associations and institutions,
• basic knowledge of the political system of the European Union,
• excellent communication and teamwork skills and friendly manners,
• high service-orientation,
• independent way of working,
• enjoying the further development of assistance work by utilising new digital possibilities, e.g. experience in the use of software for video and web conferencing as well as electronic file management,
• a high degree of initiative, flexibility, persuasiveness, resilience, loyalty, discretion and commitment.

• An employment contract in accordance with Belgian law, in which an appropriate salary can be set, depending on your qualifications and professional career, up to a maximum of EG 9 b TVöD (VKA),
• a responsible and varied job in an attractive working environment,
• flexible working hours as part of an attractive flexitime model and mobile working,
• modern technical and ergonomic workplace equipment, e.g. with mobile devices,
• further vocational training opportunities,
• offers within the scope of occupational health management and preventive healthcare measures,
• annual special payment,
• a secure job.
  

The Association of German Cities promotes equality for all and is therefore open to applications from all persons, regardless of their ethnic, cultural or social background, age, religion, ideology, disability or sexual identity.

Severely disabled applicants (m/f/d) with otherwise equal qualifications and suitability will be given preferential consideration in accordance with SGB IX.

SOLLICITEREN