Junior Administrative & Office Assistant

If you are excited about a role that combines the best of being a Junior Administrative Assistant and an Office Assistant, we want to hear from you!

Join our client, an international law firm where creativity meets excellence. They specialize in media, technology, and intellectual property, helping clients realize the value of their ideas in a digital age. Their diverse and dynamic work environment celebrates commitment, innovation, and excellence.

Their culture is unique among law firms – both in what they expect from the people and the way they create value in the industries they serve. The firm empowers people, expects commitment and excellence, and celebrates when they achieve it.

Office location: Brussels, Porte de Namur

Are you a dynamic, detail-oriented individual with a passion for administrative work?

We are looking for a Junior Administrative Assistant & Office Assistant to join our client's enthusiastic team in Brussels. This role offers a blend of responsibilities, supporting their executive team and ensuring the smooth operation of their office.

As a Junior Administrative Assistant, you will:

• Document Management: Typing, checking drafts, compiling and indexing documents.
• Project Monitoring: Track progress, ensure key dates are met.
• Meeting Arrangements: Schedule meetings independently.
• Confidentiality: Maintain client confidentiality and handle enquiries appropriately.
• Administrative Support: Draft simple letters, record timesheets/expenses, complete finance forms, attend team meetings.

As an Office Assistant, you will:

• Visitor and Meeting Room Management: Meet and greet visitors, service meeting rooms.
• Telephone Management: Answer telephones promptly and efficiently.
• General Office Duties: Print/photocopy/bind/scan/file documents, sort/distribute post and couriers.
• Supplies Management: Order stationery, process office expenses.
• Facilities Support: Assist UK Facilities team with facilities, security, health/safety checks, vendor and insurance management, liaise with Office Services and Facilities teams in the UK.

• 1 to 3 years of experience in a supporting role
• Trilingual (NL/EN/FR), with excellent proficiency in Dutch and English, and sufficient knowledge of French to understand the content of French communication
• Good command of MS Office, especially Word
• Attention to detail
• Effective communication skills
• A proactive attitude and desire to achieve high standards
• Strong organizational skills and methodical work processes
• Hard worker, sociable, approachable
• Experience in working in a law office is nice to have

• Permanent contract as from day 1
• 40-hour working week
• Holiday: 20 + 12 days
• Respect for work-life balance with flexible working hours
• Laptop + phone
• Competitive salary with extralegal advantages such as Eco vouchers, group insurance, hospitalization insurance, train subscription, bonus system
• Training opportunities
• Nice and small team with open communication
• Regularly company activities

The employer prides itself on acting for industry leaders across its sectors of focus while maintaining a unique culture which seeks to provide its employees with a truly enjoyable and rewarding working environment.

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