Operations Coordinator

Join Our Team and Make a Difference!

Work in a dynamic environment where learning and challenges are part of every day. Joining EMSP offers a unique opportunity to enhance the quality of life for people with Multiple Sclerosis (MS) and similar conditions.

Are you ready to make a positive impact and experience true job satisfaction?

If so we can't wait to welcome you on board!

About Us

Founded in 1989

EMSP is the voice of 1,000,000 + people with MS

EMSP represents 39 national MS societies across 36 European countries.

EMSP advocates for high-quality, equitable treatment and support

The Operations Coordinator plays a key role in ensuring the smooth and effective operations of EMSP. Your responsibilities range from team support to facility management, governance, project/event coordination and HR

Team Support:

• Provide seamless support to the CEO and the team
• You are the point of contact for all internal and external stakeholders.

• You organise team agendas including meetings and business lunches as well as meticulously handling European travel arrangements
• You take ownership for all meeting coordination and minutes
• You manage the EMSP's correspondence and you assist with report preparation
• You are in charge of the filing and CRM maintenance.

Projects/Event Coordination:

• Your voice counts for all project activities and hence gives you the opportunity to travel
• You are the primary contact for the EMSP Annual Conference and assist with the logistics of all EMSP meetings and events.

Human Resources:

• You assure the Payroll Office receives all salary data on time
• A welcoming onboarding for all new employees is your responsibility
• You are the go-to-person for all HR queries.
• You ensure a constant best practice and update office policies as necessary

Facility Management:

• You are the SPOC for Facility Management and Office Supplies including stock controlling, supplier research, negotiation and ordering
• You reconcile all incoming expenses and invoices and process payments

Governance:

• You assist the CEO with Executive Committee and Council meetings.
• You coordinate and submit the annual updates to the Moniteur Belge.
• You ensure all governance documents are managed properly.
• You make sure with the CEO that the organizational compliance is regularly reviewed.

• Minimum 2 years' of experience in Office Administration.
• Excellent written and spoken English and French.
• Proficiency in Excel and PowerPoint with a keen eye for detail.
• Effective prioritisation skills for this very varied role are vital.
• Solution-oriented mindset, proactive and self-driven.
• Diplomatic and empathetic

• Competitive Salary up to 3,100 € x 13.92 + Teleworking Allowance, Lunch Vouchers, 8€, Private Pension, 4% of the gross monthly salary paid by EMSP and 2,5% by you, DKV Insurance (Employee + Family optional), (Outpatient, Dental, Hospitalisation) and Transport Reimbursement,
• Permanent Contract
• 38-hour week with 2 days optional teleworking
• 20 days of annual leave + up to 6 extra days annual leave between 25th December and 1st January

Hiring Process

Ist interview with the CEO, Elisabeth Kasilingam and 1 Senior Team Member

2nd interview with the CEO, Elisabeth Kasilingam and 1 Project Team Member

Decision communicated within 2 weeks

Are you ready to contribute to EMSP'S challenge and make a difference?

Call to Action

If you have questions, please call the CEO, Elisabeth Kasilingam on 0485/296 916

Please upload YOUR CV via the Apply Now Button

Looking forward to receiving YOUR CV

SOLLICITEREN