Dynamic Office Assistant

GUBERNA, the Institute of Directors vzw, is the premier meeting place for directors and companies in Belgium. We are experts in corporate governance and offer our members a range of activities and training.

As an Office Assistant at GUBERNA, located in the trendy Tour&Taxis complex in Brussels, you are the central link in our operational activities. You ensure that everything runs smoothly and our service quality remains top-notch. Discover quickly this versatile role...

What will you do?

• Warm welcome: You are the friendly face that greets visitors, suppliers, and members.
• Mail handling: You manage the internal mail distribution and outgoing correspondence flawlessly.
• Meeting room management: You meticulously plan and organize meetings.
• Office management: Thanks to you, the office spaces are always tidy and supplies are always stocked.
• Safety measures: You ensure that all prevention and protection measures are strictly followed.

Additionally, you will support:

• Accounting: From processing purchase invoices to preparing payment files.
• HR tasks: Adding a personal touch to birthdays, illnesses, and other special occasions.
• Administrative support: Assisting with various board activities and strategic meetings.
• Events and activities: Playing a crucial role in organizing events.

• At least 2 years of experience in a similar role.
• Excellent command of Dutch and French, good knowledge of English.
• Proficiency with MS Office and other digital tools.
• You gain energy from combining logistical, administrative, and organizational tasks.
• Service-oriented with strong communication skills.
• Independent, proactive, and stress-resistant.
• Accurate and precise in all your tasks.

• A permanent contract from day 1.
• 38 working hours per week.
• A dynamic corporate culture where collaboration and knowledge sharing are central.
• A stimulating and varied job in a professional environment.
• Opportunities for personal development through training (budget of €1500 every 2 years).
• A full-time position with a fixed workplace at Tour&Taxis, easily accessible by public transport.
• An attractive package of extralegal benefits, such as a 13th month, meal vouchers, hospitalisation insurance, group insurance, transport allowance and a bonus system.
• 20 days annual leave + 12 days extra-legal leave.

SOLLICITEREN